2020-08-05 University of St Andrews Students’ Association — Ents Committee Meeting

Those present Ryan Delaney, Lucy Brook, Andrew Barron, Sam Lane, Nikita Shvedov, Alan Chodyniecki

Absent Will Jamieson, Kian Cross, Tom Groves (DoES)

Date 5th August 2020 6:05pm–6:40

• The new Ents Constitution is now up on Teams (`General/Chapter 17 Review.pdf`).
  • If you need info on your role, please consult this document!
• Mika Schmeling has requested to be on the committee in one of the non-voting temporary positions.
  • The constitution states that we can have new non-voting members.
  • No discussion points raised.
  • No role specified as of yet.
  • Voting conducted by raising hands (in person/on teams).
    • Majority vote YES (6 out of 9 voting members present),therefore Mika is now the first temporary non-voting member.
• New SOPs (Ents Standard Operating Procedures) being put on SharePoint that include:
  • generators;
  • outdoor events;
  • changes to current SOPs in light of the pandemic;
  • ladder safety (new information on procedures from the Ladder Association).

• No updates regarding Ents access to the Union.

• Plans for live event:
  • DJ demo (see tasks);
  • interactive lighting experience;
  • lighting demo;
  • projections demo.
  • Using Resolume and Vision.
  • Possibly have to do chroma-keying in OBS.
• Soundies still need to come up with something for in-venue.
• Definite plan for live events by next week's meeting.
• Ryan has to do 3 hours of training on Teams Events so that ITS trust him.

• There are no updates regarding Union run Freshers week events.
• Possibility of Starfields running an event from StAge.
  • Likely using mostly their own equipment.
  • Free livestream.
  • DJs.

• Received quote from BlackLight for light covers.
  • Still waiting for MM.
• New quote for generators is drastically more reasonable.
• Still need to investigate what makes a generator suitable for live sound (see tasks).
• New spreadsheet on Teams to track proposals and quotes.
• If you have any ideas please put them on there.

• Everyone — Please collaborate on the new SOPs.
• Those involved — Continue to find quotes for equipment.
• Nikita — Contact Lawrence regarding DJ demo.
• Sam & Andrew — Work on ideas for in-venue and virtual demonstrations of sound.
• Sam — Look into what makes a generator suitable for live sound and contact relevant suppliers.
• Will & Kian Upload a photo for “Meet the Committee” ASAP.

• Date 12th August 2020 at 6pm