2019-02-06 Committee Meeting Minutes

• Bruce Turner (Building Supervisor)
• Adam Powrie (DoES)
• Lucy Brook (Acting SSC Entertainments Convenor)
• Spencer Percival (Secretary)
• Will Thompson (Performance Space Manager)
• Natasha Maurer (Technical Coordinator)
• Tom Groves (Technical Coordinator)
• Charlotte Magister (Events Convenor)
• Polina Sevastyanova (Social Secretary)

• Paul Lancaster (SSC Entertainments Convenor) — Trainig

—- Meeting begins: 16:08

Previous minutes accepted.

• No event sheet for next week due to a system crash
• Event run-through for this week
• Training at 12:00 on Sunday in the Barron Theatre with Mermaids so that we can do shows in the Union and in the Barron
• Monday (1st)
  • Inklight open-mic night in Sandy’sAt 20:00
  • Need a mic and stand
• Tuesday (2nd)
  • Societies Committee training
    • Need seating rack, AV and mic
    • 14:00-17:00
  • Main Bar DJ
• Wednesday (3rd)
  • Study-abroad fair
    • 14:00-16:00
    • Club 601
    • Need projections and a mic
    • Porter and Ents collaboration
  • Sinners
    • Coppafeel
    • Coming in at 17:00/18:00 to set up (balloons, foil curtains and banner from stage rig)
    • Need a DJ
  • Thursday (4th)
    • RockSoc EGM
    • DJ equipment (including mic)
    • 21:20-22:00 and then club night thereafter
  • Bionet Pub Quiz
    • 17:00-20:30
    • Need a mic
    • Sandy’s Bar
• Friday (5th)
  • Safeword BOP
    • 17:00 to start setting up (balloons and basic decorations including chains)
    • Have been told to bring their own DJ(s)
• Saturday (6th)
  • Indie
    • Club 601
    • AV and DJ equipment (have used 2000s before)
    • Switch on and leave
• Sunday (7th)
  • United Nations Social Enterprise
    • The StAge
• There is a halloween event coming up
  • It will be full-house
  • Projections, drapes, lights etc
  • Recommended to have a look at the TechStar website to get ideas
  • Encouraged to get creative

• On the 4th of October the neevos will be taken for opening ball
• Every projector and the camera needs to be working for the darts competition in week 4
• DJ booth addition is to arrive next week
• Bruce might need to buy additional cables because the computer didn’t come with the expected ones
• What is faulty and needs to be fixed needs to be common knowledge
  • To use the OneNote notebook

• For bigger events the EM needs to have a dedicated role
• Enquiry as to whether EMs can get a security radio for bigger events
• Enquiry as to why there are not first aid kits backstage and in the tech box
• Committee minutes will now be downloadable from a link in the minutes, instead of being attached
• Charlotte the DJ Convenor is resigning
  • Did not realise she will have to do DJ training
  • Underestimated the third-year workload
  • Doesn’t feel she’s being a help to the committee, and believes the committee could benefit more from someone else
  • No objections to removing Charlotte from the committee
  • Charlotte has been removed from the Ents Committee
  • Adam is to organise DJs until applications open for someone to fill the role
    • Will has been asked to assist
• Natasha does not need help with training today
  • It will be a scavenger hunt designed to follow on from last weekend’s training
  • More directed at new crew instead of old crew

Meeting ends: 16:58