2018-09-19 Committee Meeting Minutes

• Adam Powrie (DoES)
• Paul Lancaster (SSC Entertainments Convenor)
• Lucy Brook (Entertainment Space Manager - Deputy Head)
• Spencer Percival (Secretary)
• Will Thompson (Performance Space Manager)
• Natasha Maurer (Technical Coordinator)
• Tom Groves (Technical Coordinator)
• Bruce Turner (Building Supervisor)

• Polina Sevastyanova (Social Secretary)

• Charlotte Magister (Events Convenor) — Sick

Meeting begins: 16:10

Previous minutes accepted.

• Brief run-through of events mentioned last week which are happening this week
  • Thursday 20th
    • Rock Soc event
      • Sandy’s Bar on Thursday
      • Lucy (EM), Natasha
      • Want flame lights
    • Saints LGBT+ Film Screening
      • Lucy (EM)
  • Friday 21st
    • BOP
      • Will is DJing
      • Controller
  • Saturday 22nd
    • Training
      • Natasha and Tom
    • Club 601 (Varsity Rugby)
      • Will be happening
  • Sunday 23rd
    • Pub Quiz
      • Adam
    • EcoConnect
      • Might be cancelled
      • Lucy (EM)
  • Monday 24th
    • Ballads
      • No tech because they have not come to Users’
  • Tuesday 25th
    • Hot Dub
      • 22:30-02:00
      • Adam (EM), Will (lights), Lucy (backup lights), Tom (sound), Natasha (projections)
      • More detailed tech plan to be provided by Paul
  • Wednesday 26th
    • Training
    • Women’s Rugby Club Fundraiser
      • Half-venue club night
      • Green lighting
  • Thursday 27th
    • Scottish Society Members’ Welcome
      • No tech because they have not come to Users’
  • Friday 28th
    • Rewind BOP
      • Adam possibly DJing
  • Saturday 29th
    • Chariots of Fire Race Afterparty
      • Will deal with it next week because of a booking discrepancy
    • Ents/Mermaids Training
      • All committee should try to attend so that we can do events in the Barron if required

• Projectors
  • Projectors are unreliable
  • One projector receiver is faulty
  • The rest of the faults are (most likely) due to ethernet connection issues
  • IT Services need to come address the issues (they have been contacted)
  • We are resolving issues with the projection capabilities
• Ents Net needs to be setup on the new PC
• Paul to fix S16 issue
  • Backup lines are being run between the mixing desk and the remote networking box to ensure the reliability of the sound system

• Proposal to change Charlotte’s position name from Events Convenor to DJ Convenor
  • Charlotte is happy with it
  • Would only need to change the constitution later
  • No objections
    • DJ Convenor will now be used
  • The random spraying of bodily fluids is affecting Ents’ performance
  • Enquiry as to whether we are E.N.T.S.

Meeting ends: 17:02