2018-09-12 Committee Meeting Minutes

• Bruce Turner (Building Supervisor)

• Adam Powrie (DoES)
• Paul Lancaster (SSC Entertainments Convenor)
• Lucy Brook (Entertainment Space Manager - Deputy Head)
• Spencer Percival (Secretary)
• Will Thompson (Performance Space Manager)
• Natasha Maurer (Technical Coordinator)
• Tom Groves (Technical Coordinator)
• Polina Sevastyanova (Social Secretary)
• Charlotte Magister (Events Convenor)

• Phil Hulse (Deputy Building Supervisor)

Meeting begins: 16:00

Previous minutes accepted.

• Not doing Freshers’ Events because we already have crew for everything.
• People who are keen to shadow may.
• Sunday (16/09/2018)
  • Paul needs help packing up and sorting hires 23:00-02:00
• Monday (17/09/2018)
  • Hires are being taken away
• Tuesday (18/09/2018)
  • Main bar DJ is Steven
  • Just So Cabaret in Beacon
    • Natasha and Will EM
  • Swing Dance Class in Club 601
  • Natasha will set up music
• Wednesday (29/09/2018)
  • Football Boys – not our responsibility
  • Training – repeating for the rest of semester
  • Study Abroad Ceilidh
    • Aux cord and mic need to be set up in Club 601
  • Football Varsity Afterparty in Club 601
  • DJ equipment needed (900 connected to a controller)
  • Turn on lights using ShowXpress
  • Spencer EM
• Thursday
  • SaintsLGBT film screening
    • Thought Users’ was training — info to follow
  • Scholars Welcome Reception — no AV needed
  • Charities Campaign Race 2 Info Night
    • Need projector, mic and aux
  • Reeling Soc
    • Standard dance in Club 601
    • Bringing a little speaker
  • Friday
    • Brit BOP
    • Will and Steven are DJing
    • Using 2000s
  • We will be having themed BOPs each week
  • Saturday
    • Ents training session (base health and safety as well as basic Ents training)
    • Club 601 will probably be opened following Varsity Rugby matches
  • Sunday
    • Pub Quiz
      • Adam handling it
    • Eco-Connect
      • Need trestle tables, small tables and AV but haven’t come to Users’ yet

• Broken Equipment
  • S16 is cutting out more and causing us to lose sound — contact Paul and Ryo if it happens because it needs rebooting to get it working again
    • On the patch panel in the AV rack is where the issue is roughly located
    • There is a loud bang when it does cut out
    • Adam is looking at getting Behringer to fix it before Hot Dub
  • We need to stop using our radio mics because they’re on an illegal frequency used for 4G
    • We could try to sell them
    • They are only officially illegal in 2020 (there is a transition period)
  • One of the lighting fixtures (the one closest to the window) in Sandy’s bar makes a crackling noise when being moved
    • Needs to be looked at by a porter

• No more spending money
• Stall for Freshers’ Fayre
  • Stage left, by the Martins

Meeting ends: 16:40