Committee Meeting Minutes

• Bruce Turner (Building Supervisor)
• Phil Hulse (Deputy Building Supervisor)
• Paul Lancaster (SSC Entertainments Convenor)
• Lucy Brook (Entertainment Space Manager - Deputy Head0
• Spencer Percival (Secretary)
• Will Thompson (Performance Space Manager)
• Natasha Maurer (Technical Coordinator)
• Tom Groves (Technical Coordinator)

• Hannah Jacobs (Outgoing DoES)
• Adam Powrie (Incoming DoES)
• Charlotte Magister (Events Convenor)
• Polina Sevastyanova (Social Secretary)

• Go through events
• Health and safety
• Volunteer Recognition Scheme
• Receipts
• Battens are staying in 601
• This is the last meeting
• No training this week due to CS ball

Previous minutes accepted.

• Computer Science Ball
  • Approved for smoke in Club 601
  • 130 people expected
  • Half venue
• STAR Awards
  • Tom
• Main Bar DJs on Thursday
  • Charlotte and Sam
• ComSoc End of Year Bash
  • Using seating rack
• Gilbert and Sullivan Soc Cabaret and Volunteer Zambia Ceilidh
  • Did not come to users so no tech
• BOP on Friday
• Mermaid’s The Golden Seashells
  • Dinner and awards
  • Partition closed the entire time
• Main Bar DJ on Saturday
  • Leo
• Sunday, Monday, Tuesday FemSoc event Box Clever
  • 16 stage blocks with bars to be used for seating
  • Phil will provide drawing
• Sandy’s Sundown Standup
  • Can be covered by porters
• Ents revision movie night
  • Discrepancies between two dates
• BOP on 11/05/2018 is an error
• Eurovision will not officially be done by Ents but Ents will be in attendance
• 22-24th of May are being looked at for an Ents social
  • Large number of people finishing exams during that week

• Seating rack in not to be pulled out partially (all or nothing)
• Seating rack to be added to risk assessment documentation
• Front of DJ booth being put on
  • Fitting on Tuesday and painting over the following two days
• Battens back up in 601
  • Do not have the appropriate bracket to mount on the stage
  • Appear to work
• Touch panel does not work as expected
  • Only used for controlling MTX
  • Should be corrected so that events can be done without Ents
• Documentation describing 'how to do things’ is required for continuity
• Titan is missing
• Light configuration needs to be standardised (fixed lights)
• New lights need to be justified
  • A breakdown of how long the current lights have been used and how much money they have raised would be helpful
  • There needs to be a good argument and explanation in laymen's terms
• Installers to come test and service projectors in The STAge and Club 601
  • Unreliable so they get used less
  • ArKaos crashes –– looking at Resolume
  • Projectors to be linked to ION (not affecting current functionality)
• Want to move to a networked system

• Health and SafetyFirst Aid Training can be arranged for Ents (up to a dozen people)
  • Training is not needed if someone has training which is still valid
  • Takes about a day
  • A time needs to be coordinated in advance to ensure numbers are sufficient
  • Keep doing risk assessments
• This is the last meeting•Paul has been doing receipts
• No training this week•Money for jackets requested
• Breakdown of costs from last social presented by Will

Meeting ends: 17:10