====== Committee Meeting Minutes ======
===== Present: =====
  * Bruce Turner (Building Supervisor)
  * Phil Hulse (Deputy Building Supervisor)
  * Paul Lancaster (SSC Entertainments Convenor)
  * Lucy Brook (Entertainment Space Manager - Deputy Head0
  * Spencer Percival (Secretary)
  * Will Thompson (Performance Space Manager)
  * Natasha Maurer (Technical Coordinator)
  * Tom Groves (Technical Coordinator) 
===== Absent: =====
  * Hannah Jacobs (Outgoing DoES)
  * Adam Powrie (Incoming DoES)
  * Charlotte Magister (Events Convenor)
  * Polina Sevastyanova (Social Secretary)

===== Agenda: =====
  * Go through events
  * Health and safety
  * Volunteer Recognition Scheme
  * Receipts
  * Battens are staying in 601
  * This is the last meeting
  * No training this week due to CS ball

===== Meeting begins: 16:00 =====
Previous minutes accepted.

==== Events: ====
  * Computer Science Ball
    * Approved for smoke in Club 601
    * 130 people expected
    * Half venue
  * STAR Awards
    * Tom
  * Main Bar DJs on Thursday
    * Charlotte and Sam
  * ComSoc End of Year Bash
    * Using seating rack
  * Gilbert and Sullivan Soc Cabaret and Volunteer Zambia Ceilidh
    * Did not come to users so no tech
  * BOP on Friday
  * Mermaid’s The Golden Seashells
    * Dinner and awards
    * Partition closed the entire time
  * Main Bar DJ on Saturday
    * Leo
  * Sunday, Monday, Tuesday FemSoc event Box Clever
    * 16 stage blocks with bars to be used for seating
    * Phil will provide drawing
  * Sandy’s Sundown Standup
    * Can be covered by porters
  * Ents revision movie night
    * Discrepancies between two dates
  * BOP on 11/05/2018 is an error
  * Eurovision will not officially be done by Ents but Ents will be in attendance
  * 22-24th of May are being looked at for an Ents social
    * Large number of people finishing exams during that week

==== Equipment: ====
  * Seating rack in not to be pulled out partially (all or nothing)
  * Seating rack to be added to risk assessment documentation
  * Front of DJ booth being put on 
    * Fitting on Tuesday and painting over the following two days
  * Battens back up in 601
    * Do not have the appropriate bracket to mount on the stage
    * Appear to work
  * Touch panel does not work as expected 
    * Only used for controlling MTX
    * Should be corrected so that events can be done without Ents
  * Documentation describing 'how to do things’ is required for continuity
  * Titan is missing
  * Light configuration needs to be standardised (fixed lights)
  * New lights need to be justified
    * A breakdown of how long the current lights have been used and how much money they have raised would be helpful 
    * There needs to be a good argument and explanation in laymen's terms
  * Installers to come test and service projectors in The STAge and Club 601
    * Unreliable so they get used less
    * ArKaos crashes –– looking at Resolume
    * Projectors to be linked to ION (not affecting current functionality)
  * Want to move to a networked system

==== Other: ====
  * Health and SafetyFirst Aid Training can be arranged for Ents (up to a dozen people)
    * Training is not needed if someone has training which is still valid
    * Takes about a day
    * A time needs to be coordinated in advance to ensure numbers are sufficient
    * Keep doing risk assessments
  * This is the last meeting•Paul has been doing receipts
  * No training this week•Money for jackets requested
  * Breakdown of costs from last social presented by Will

**Meeting ends: 17:10**