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====== Committee Meeting Minutes ====== ===== Present: ===== * Bruce Turner (Building Supervisor) * Phil Hulse (Deputy Building Supervisor) * Paul Lancaster (SSC Entertainments Convenor) * Lucy Brook (Entertainment Space Manager - Deputy Head0 * Spencer Percival (Secretary) * Will Thompson (Performance Space Manager) * Natasha Maurer (Technical Coordinator) * Tom Groves (Technical Coordinator) ===== Absent: ===== * Hannah Jacobs (Outgoing DoES) * Adam Powrie (Incoming DoES) * Charlotte Magister (Events Convenor) * Polina Sevastyanova (Social Secretary) ===== Agenda: ===== * Go through events * Health and safety * Volunteer Recognition Scheme * Receipts * Battens are staying in 601 * This is the last meeting * No training this week due to CS ball ===== Meeting begins: 16:00 ===== Previous minutes accepted. ==== Events: ==== * Computer Science Ball * Approved for smoke in Club 601 * 130 people expected * Half venue * STAR Awards * Tom * Main Bar DJs on Thursday * Charlotte and Sam * ComSoc End of Year Bash * Using seating rack * Gilbert and Sullivan Soc Cabaret and Volunteer Zambia Ceilidh * Did not come to users so no tech * BOP on Friday * Mermaid’s The Golden Seashells * Dinner and awards * Partition closed the entire time * Main Bar DJ on Saturday * Leo * Sunday, Monday, Tuesday FemSoc event Box Clever * 16 stage blocks with bars to be used for seating * Phil will provide drawing * Sandy’s Sundown Standup * Can be covered by porters * Ents revision movie night * Discrepancies between two dates * BOP on 11/05/2018 is an error * Eurovision will not officially be done by Ents but Ents will be in attendance * 22-24th of May are being looked at for an Ents social * Large number of people finishing exams during that week ==== Equipment: ==== * Seating rack in not to be pulled out partially (all or nothing) * Seating rack to be added to risk assessment documentation * Front of DJ booth being put on * Fitting on Tuesday and painting over the following two days * Battens back up in 601 * Do not have the appropriate bracket to mount on the stage * Appear to work * Touch panel does not work as expected * Only used for controlling MTX * Should be corrected so that events can be done without Ents * Documentation describing 'how to do things’ is required for continuity * Titan is missing * Light configuration needs to be standardised (fixed lights) * New lights need to be justified * A breakdown of how long the current lights have been used and how much money they have raised would be helpful * There needs to be a good argument and explanation in laymen's terms * Installers to come test and service projectors in The STAge and Club 601 * Unreliable so they get used less * ArKaos crashes –– looking at Resolume * Projectors to be linked to ION (not affecting current functionality) * Want to move to a networked system ==== Other: ==== * Health and SafetyFirst Aid Training can be arranged for Ents (up to a dozen people) * Training is not needed if someone has training which is still valid * Takes about a day * A time needs to be coordinated in advance to ensure numbers are sufficient * Keep doing risk assessments * This is the last meeting•Paul has been doing receipts * No training this week•Money for jackets requested * Breakdown of costs from last social presented by Will **Meeting ends: 17:10**