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-====== 2022-07-22 University of St AndrewsStudents’ Association — EntsCommittee Meeting ======
+====== 2020-07-22 University of St AndrewsStudents’ Association — Ents Committee Meeting ======
-Those presentRyan  Delaney,  Lucy  Brook,  Kian  Cross,  AndrewBarron, Sam Lane, Nikita Shvedov, Alan ChodynieckiAbsentWill JamiesonDate22nd July 2020 6:07pm–7:02pm
+**Those present** Ryan  Delaney,  Lucy  Brook,  Kian  Cross,  Andrew Barron, Sam Lane, Nikita Shvedov, Alan Chodyniecki
+**Absent** Will Jamieson
+**Date** 22nd July 2020 6:07pm–7:02pm
+===== 1 Agenda =====
+  * Review of existing and new information regarding Freshers Week.
+  * Review of any existing work and proposed work for Freshers Fayre video.
+  * Discuss ideas for Countdown to St Andrews sessions.
+  * AOB.
+===== 2 General Discussion =====
+  * Ryan sent an email to Tom, Ian, Chris, Phil and Julian asking for information needed by Ents:
+  - How many people will be allowed in the tech box and will social distancing/masks need to be enforced?
+  - Can we have meetings in the Union, or will they need to be online?
+  - Generally, what access will we have to Union space?
+  - For the time being we should assume access will be limited and therefore much of what we do will need to be digital.
+  - A podcast or show on STAR was mentioned.
+  - The video cables attached to the projectors vibrate, which may cause them to cut out.
+  - It was mentioned this may be because some of the screws used to tighten their 'position' are missing.
+  - We might have a functional lighting model we can put in Blender/Unity. It is a bit broken at the moment but is in the process of being fixed.
+  - Lucy mentioned the University may have access to 601 from 9 until 6 on weekdays for lectures.
+===== 3 Freshers Week =====
+  * There is not too much information about what will be happening in Freshers Week yet.
+  * As more information is received about Freshers Week, it will be shared.
+  * Current ideas for outdoor events are open air cinemas, small gigs etc. These may then also be live streamed (with a small cost to view).
+  * Tom (DoES) has done a survey indicating people would pay approximately £5 to view a live stream, however this may vary if the stream was, say, of a comedian they were familiar with.
+  * When live streaming is confirmed, Andrew & Sam can sort a nice camera.
+  * This will probably begin as a hire, however if Tom wants to continue with live streams and people are paying to watch them, we may purchase one.
+  * Ryan said Tom said, in a normal year, Ents would be justified in buying a camera --- so it might get bought either way.
+  * If we want multiple camera angles, we may need to purchase additional equipment.
+  * We will need to purchase additional equipment to make our existing equipment safe outdoors.
+===== 4 Freshers Fayre =====
+  * Freshers Fayre will be virtual.
+  * We need to make a sub-committee introduction video by 30th July (which is longer than 2 minutes).
+  * Because people don't usually like being in these videos, we will use the footage we have from freshers and refreshers.
+===== 5 Countdown to St Andrews =====
+  * This will be two weeks of virtual content from the 24th August and is for students in quarantine.
+  * Tom wants sub-committees to at least host a Q&A. We would also like to fill some of the other slots, so we need to find some content we can produce, which will last an hour.
+  * Lesson on how to rig your own studio/instruments.
+  * Let people have a few seconds to control the Union lights from online. This can then be livestreamed. It could be done in Vision if we do not have access to 601.
+  * Something similar to the above could be done for projections.
+  * For sound we could have a multitrack editor on website. We have multitrack recordings from previous events. People can then mess around with these to get an idea about mixing.
+  * Introduction to DJing.
+  * We probably will not have physical access to the Union for this.
+  * Once Ryan has chatted with Tom, he will setup smaller groups for some people to work on the light/sound ideas.
+===== 6 Training =====
+  * Sam would like to restructure the flow of training content production.
+  * Due to lack of venue access, Sam suggests we can produce blog posts and videos for website/social media. The general flow is:
+    - Someone comes up with an idea/concept for training.
+    - Someone produces that training (e.g. someone who understands projections well, would produce the projections training resources).
+    - Then it goes to Sam (or someone else who is capable of assessing it).
+    - Then it goes to marketing to be published.
+  * The blog posts can be apart of a Wiki.
+  * Lets push getting things out because it would be good to get Ents public and out of just St Andrews.
+  * We can make the general inventory public (i.e. the categories of things we have) but not the full inventory (i.e. how many and where they are).
+  * We could potentially create a second email list for people outside of St Andrews to sign up to.
+  * We can have public posts, which link to private posts containing venue specific information.
+===== 7 Tasks =====
+  * **Alan** --- Organise 'Meet the Committee' social media posts.
+  * **Everyone** --- Send Alan a photograph of themselves for the 'Meet the Committee' posts.
+  * **Ryan** --- Write a description of what Ents is and record a 30 second video (including his face).
+  * **Ryan** --- Setup a chat with all those who are interested in creating the Freshers Fayre video, currently Alan, Sam and Andrew.
+  * **Ryan** --- Create a marketing channel on Teams.
+  * **Ryan** --- Get the wiki up in the next few weeks.
+  * **Ryan** --- Ask Tom if Ents can get their own droplet, so Ryan doesn't have to host.
+===== 8 Next Meeting =====
+  * Updates on the Countdown to St Andrews video.
+  * **Date** 29th July 2020 at 6pm